The following describes the Boldre Parish Council process for planning recommendations.
It is important to understand that Boldre Parish Council submits a recommendation to the relevant planning authority for each planning application. Boldre Parish Council does not decide planning applications. This is done by the planning authority for the planning application (typically NFNPA or NFDC).
The recommendation will be one of the following five statements. In some cases, notes may add be added to further detail to the recommendation.
- We recommend PERMISSION, for the reasons listed below, but would accept the decision reached by the National Park Authority's Officers under their delegated powers.
- We recommend REFUSAL, for the reasons listed below, but would accept the decision reached by the National Park Authority's Officers under their delegated powers.
- We recommend PERMISSION, for the reasons listed below.
- We recommend REFUSAL, for the reasons listed below.
- We are happy to accept the decision reached by the National Park Authority's Officers under their delegated powers.
Each month the following process occurs:
Boldre Parish Council Planning Group
This Group meets monthly a week before the full Council meeting to discuss applications received from New Forest National Park Authority (NFNPA) and New Forest District Council (NFDC), in doing so they refer to the following documents.
- NFNPA Core Strategy Dec 2010
- NFNPA Design Guide Dec. 2011
- Boldre Parish Council Design Statement March 2013
- Boldre Parish Council Code of Conduct
- NFNPA Conservation Area Character Appraisal and supplementary Guidance Publication for the NPA.
If Councillors have an interest, pecuniary or personal, in any application they declare such and take no part in discussions or decisions.
At each Group meeting applications are looked at in depth and site visits made where it is felt necessary. The decision is one of interpretation of planning rules not of personal preference with reference to the above documents.
Boldre Parish Council Meeting
Every month, the Planning Group’s recommendations are brought before the full Council for discussion and ratification before being forwarded to NFNPA or NFDC Planning Departments.
Copies of the Planning Group’s recommendation for each application will be made available to all parties at the start of the Council meeting
Interested parties may speak at the beginning of the meeting by prior arrangement with the Chairman. When a recommendation affects parties present, they will be made aware of the 3 minute per application speaking rule in the event that they wish to speak in favour of, or against, it.
Under the planning agenda item, the Planning Group’s recommendation for each application is discussed in turn by the Council. The Planning Group members present may provide further details on the recommendation that they have provided based on questions raised by other Councillors.
If the Planning Groups recommendation is agreed by the other Councillors present, it will be proposed for adoption and then seconded. Members of the Planning Group cannot propose or second Planning Group recommendations in order to avoid a conflict of interest. This process will also apply if the notes are modified, but the recommendation remains the same.
If the Planning Groups recommendation is not agreed by the Council, a new recommendation will be discussed at the Council meeting and then proposed and seconded for adoption by Council Members. The Council will then vote to adopt or reject the new recommendation. This process will be repeated until a recommendation is proposed that the majority of the Council vote to adopt. Planning Group members may take part in any vote or propose new recommendations as the recommendation will have been discussed in the public meeting with the Council present.
The Councils adopted recommendation is recorded by the Parish Clerk. Following the meeting, these recommendations are provided to the relevant Planning Authority. A copy of the adopted recommendations will also be published with the monthly meeting minutes.
The decision to grant a planning application is made by the Planning Authority. If the recommendation made by Boldre Parish Council is contrary to the recommendation made by the planning officer (e.g. the Council recommends approval and the planning officer recommends refusal, or vice versa), the planning application will be sent to the Planning Authoritys planning committee for a final decision.
Applications made by council members or employees are, as a matter of principal, not considered by Boldre Parish Council but are left to the NFNPA or NFDC Planning Officers.
In some circumstances the Planning Group will request a short extension to the planning consultation end date. This will normally be due to the fact that the application consultation start and end dates fall such that the Planning Group and Council do not meet with the consultation period. In this case, the Planning Group will request an extension to the consultation period to fall after the next monthly Council meeting. This will typically be 7 days at most.
Planning applications that are made in Boldre parish can be found at one of the two websites below:
Boldre Parish Council does attempt to list planning applications and tree works in the Parish on the Boldre Parish Council website but the above sites should be considered the authoritative source.
The agreed Parish Council comment for each application is included in the Parish Council Minutes available here: http://boldre.org.uk/parish-council/parish-meetings